财务责任和账户访问

• 职责概述

  All employees are entrusted with the responsibility of preserving University resources and using those resources in a prudent manner for their designated purposes, as prescribed by policies, laws, regulations, and rules, as well as contract, grant and donor restrictions.

  Depending on your job duties and responsibilities, you may have the ability to view financial transactions in Banner Finance or Insight Reports, and you may also be given the responsibility to sign off or approve financial transactions on behalf of your 系和大学.

  By accepting authority to approve internal and/or external transactions, you agree to fully review all transactions under your responsibility, up to your authorized dollar limit, before approving them to ensure that they meet the minimum requirements 下面详细. 通过批准文件，您确认:

  • Funds are available for the purchase and will not cause a budget or cash deficit.
  • The purchase is being made for official University business and that it supports the 大学的使命.
  • 有支持源文档来支持事务.
  • The transaction (revenue / expense) is correctly coded to the correct Fund, Organization, 帐户、计划(FOAP)和活动代码.
  • There has been proper segregation of duties so that no one employee controls all phases 至少有两人参与了这一决定.
  • For grant and foundation funds, the financial transaction is in compliance with sponsor 以及捐赠人的规定和限制.
  • That the transaction meets the ethical standards of the University as required by 北科罗拉多大学董事会政策:
  • 1-1-502 Conflict of Interest - A University employee shall disclose to his or her immediate supervisor all facts and circumstances related to any University transactions, activities, contracts or other dealings in which they are involved or may become involved on behalf of the University which might directly or indirectly involve them in a conflict of interest. 根据科罗拉多州法律，CRS 188-308，未披露利益冲突 是二级轻罪吗.
  • 1-1-504 Nepotism - It shall be deemed to be a conflict of interest for an employee 管理:以管理亲属或受抚养人的身份服务. 就目的而言 of this policy, a relative shall be deemed to be any person within the 5th degree of consanguinity and a dependent shall be defined by the Internal Revenue Code.
  • 1-1-505 Outside Activities - Employees may not compete with the University or convert business opportunities of the University to their personal gain or advantage or the 获得他人的利益或优势. 员工不得将机密信息或其他信息转换 trade secrets of the University to their personal gain or advantage or the gain or 他人的优势

  Finance and accounting provides training to help you understand your role and responsibilities 因为这与大学的财务责任有关. 请检查 财务培训1.10 and if you have any questions, individual training is always available from the accounting 和财务人员应要求.

  如需更多资料，请参阅 联合国财政规则.

• Banner融资渠道

  In order to gain access to Banner Finance, your supervisor or Business Manager will 需要提交位于OnBase的Banner安全-财务模块表单.

  • 填妥以下资料:

  • 横幅保安访问
    选择New/Update user, Production

  • 基金及机构访问
    输入基金编号
    行动就是ADD
    访问即查询
    重复组织访问

  • 输入需求描述

  • 选择提交

  Insight报告FIN040和FIN041可用于检查Banner Finance的访问权限. These reports may be found in Insight Production under the University, Finance Public or 私人观点.

• 横幅审批队列

  Approval queues force financial transactions to filter through management-defined 入账前的审批人级别.

  Each department determines the approvers responsible for authorizing encumbrance, disbursement and journal voucher transactions, in compliance with the State Department Financial Responsibility and Accountability Act (Colorado Revised Statute 24-17-101 through 105), that requires the University to institute and maintain systems of internal 会计和行政控制包括:

  • Hiring of employees of quality and integrity commensurate with their assigned responsibilities;
  • Restricting access to assets and the University financial system to authorized persons 只有在履行职责时;
  • A plan of organization that segregates duties as necessary to safeguard assets;
  • Adequate authorization and record-keeping procedures to provide effective accounting control over assets, liabilities, net assets, revenues, expenditures and transfers;
  • 部门代表(业务经理、总监等.)将设定一美元 审批人的级别限制;
  • 考虑到情况变化的有效内部审查过程;
  • A single person may not create, approve and reconcile a financial transaction; and
  • The approvers on an approval queue should not be the creators of documents submitted for approval.

  Banner Finance Access is required before you can be added to an Approval Queue.
  If you do not have Banner Finance Access, please refer to the previous section to obtain access.

  By being added to a Banner Approval Queue, you will be authorized to view information in Banner fund/organization combinations and you will be authorized to approve payment of documents related to the fund/organization combinations for which you have been 授予权力.

  • Insight审批队列报告

    A number of Insight reports have been created to easily find out who has access to fund/organization combinations and also who has approval authority on fund/organization combinations. 这些报告位于大学的Insight Production， 财政公共或财政私人观点:

    • FIN040按ORGN代码Banner查询
    • FIN041按用户名Banner查询
    • FIN045按用户名查询Banner基金访问
    • FIN046按基金代码查询Banner基金访问
    • FIN047基金组织审批人
    • FIN048按名称批准人
    • FIN049按队列ID进行审批
  • 拨款批准排队程序

    Approval queues for sponsored program grants (3xxxxx funds) have additional procedures that must be followed due to compliance and oversight requirements related to grants. 请联系赞助项目办公室了解更多信息.

  • 表格及说明

    审批排队授权表格 (创建或更改单个审批队列)

    • 有关如何填写审批排队表格的说明

    批量审批队列授权表 (更改多个现有审批队列)

• 了解访问

  在Insight内部，有许多不同的观点. 每个视图对应不同的 校园区域.

  University and Academic views are automatically given to each University staff member 谁请求洞察号访问而不需要额外授权. 其他员工 types including, but not limited to, student employees, University aides, teaching assistants and graduate assistants do not have any automatic access to Insight so 他们需要提交Insight Security表格以获得所需的任何访问权限.

  为了获得访问权限，您的主管需要:

  • Visit the 资讯科技 home page
  • 点击“搜索我们的知识库”部分
  • 点击左侧Popular Resources下的了解访问 Request
  • 填妥表格并递交